Billing & finance · Invoicing & payments
Invoice from the agreement. Get paid. The books follow.
Start an invoice from the rental and the customer, vehicle and broker are already there. Add rental, Salik, parking or fine lines with one click. Saving posts it to the ledger.
| Description | Qty | Rate | Amount | VAT % | VAT |
|---|---|---|---|---|---|
| Rental — Kia Picanto 2025 (40259) | 3 | 120.00 | 360.00 | 5% | 18.00 |
| Traffic fine (recharge) Out of scope | 1 | 500.00 | 500.00 | 0% | 0.00 |
| Traffic fine admin charge | 1 | 50.00 | 50.00 | 5% | 2.50 |
this invoice
- Subtotal
- 910.00
- VAT
- 20.50
- Grand total
- 930.50
- Amount payable (AED)
- 930.50
What it does for you
Invoices that hold up with customers and accountants
VAT handled line by line
Each line carries its own VAT rate and type. Above 0% it is standard-rated; at 0% you choose zero-rated, exempt or out of scope, so the VAT return reads it correctly.
One invoice, everywhere
Print, PDF, e-mail and WhatsApp all produce the same A4 tax invoice with the same QR code. No mismatched versions.
Payments that reconcile
Record the amount, method and bank account against the invoice. The invoice balance updates, and the receipt can be attached as evidence.
Credit notes, not edits
Reverse all or part of an invoice with a credit note. Each line keeps its VAT type, and revenue and VAT reduce when it is applied.
How it works
From rental to paid invoice
Create from the agreement
Customer, vehicle and broker are filled in. Use quick charges for Rental, Salik, Parking or Traffic fine.
Check VAT and supply date
Rates exclude VAT. The form can suggest a date of supply, and only uses it when you click to accept.
Save and send
The invoice posts automatically. Print, download or send it by e-mail or WhatsApp.
Record the payment
Choose the invoice, amount, method and bank. Attach the receipt. Done.
In detail
What’s included
On the printed tax invoice
- Company header on every page
- TAX INVOICE title band in English and Arabic
- Invoice number, date, date of supply (when different), rental period and due date
- Supplier card with the TRN valid on the invoice date
- Bill-to customer, or broker with TRN and booking reference
- Rental details: agreement, vehicle, plate, driver, pick-up, return, days, allowed km
- VAT summary per category and amount in words
- Highlighted amount payable, QR code, bank details, Page X of Y
Payments and adjustments
- Payment method and bank account per payment
- Default bank pre-filled
- Credit notes with per-line VAT type
- Receivable ageing and customer statements
- Security deposits kept outside the invoice balance
VROOM follows the documented UAE tax-invoice format and flags 0% lines that need a VAT type. It does not replace your tax adviser, and it is not government certified. Treatments such as Salik recharges should be confirmed professionally.
Questions
Invoicing & Payments: common questions
Something else? Ask our team or read the Help Center.
Is the invoice QR code a government verification?
No. It opens VROOM’s own read-only verification page for that invoice. If an official UAE verification is introduced later, a server setting can point the same printed codes to it.
Can I invoice a broker instead of the customer?
Yes. The bill-to card then shows the broker with its TRN and booking reference, with the customer underneath.
What happens to long invoices?
They continue on further pages with the column headings repeated and Page X of Y in the footer.
Connected to
Works hand in hand with
Next step
See your own rental workflow in VROOM.
Book a live demo and we will walk through a rental from booking to the financial statements, using demonstration data.